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For agencies and property managers

Move-in reports, leases and rent receipts, on your own forms

Upload the inspection form and lease your agency already uses. AI detects the fields. Tenants apply, fill and sign from a link, the walkthrough is photographed into the report on site, and the month's rent receipts generate from your rent roll in one run.

A letting agent photographing a wall of an empty apartment with a phone during a move-in inspection, the tenant waiting by the window

How tenancy paperwork breaks, today.

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Two hours in an empty flat on paper, then another hour at the desk retyping it.

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The move-in photos are on whichever phone did the walkthrough.

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Rent receipts eat the first morning of every month.

Your documents, not our templates.

docspawn starts from your own PDF and keeps it pixel-accurate. These are the six a tenancy runs on, from application to deposit return.

Move-in and move-out inspection report
Start here
The walkthrough, on your form. Room-by-room checklists, meter readings, and annotated photos of every mark on the walls, placed in the report where your layout expects them. Signed by both sides, at move-in and again at move-out.
Lease agreement
Tenant, property, term, rent, deposit. The lease you already use stays exactly that document, filled from a link and signed by the tenant on their own phone. No login, no app.
Tenant application file
Send a public link when someone asks to view. The applicant uploads ID, proof of income and guarantor documents straight into your library, so the file is complete before you shortlist.
Rent receipts, in bulk
One spreadsheet, every tenant, every month. Turn your rent roll into the month's receipts in one run, branded and sent, instead of a morning of copy-paste.
Inventory of furnishings
For furnished lets, paired with the move-in report. Every item, its condition, and its photo, checked again at move-out on the same form.
Deposit return statement
Built from what the two inspections already captured. Conditional logic pulls in the move-out differences, so the statement is assembled from evidence, not memory.

From application to deposit return.

1
Upload your forms once.
The inspection form, the lease, the receipt template your agency already uses, checklists, grids and all. AI detects the fields. Your layout stays pixel-accurate.
2
The tenancy runs on links.
The applicant uploads their file before the viewing. The lease is filled and signed on a phone. At the flat, the agent photographs each room into the report and both sides sign on the spot.
3
Every month files itself.
Rent receipts generate from the rent roll in one run. Your library keeps the file, the lease, the inspections and the receipts together per property, dated and versioned, with an audit trail of who filled what, and when.

When the deposit dispute lands.

A tenant contests the deductions and the question is always the same: what did the flat look like at move-in? The answer is one filter away. The dated move-in report, the annotated photos, the move-out counterpart, and the audit trail behind them. Not an archive dig, not someone's camera roll.

Features, in property terms.

Your exact forms.
Upload the inspection form and lease you already use. AI detects the fields, the output stays pixel-accurate.
Annotated photos.
Every mark on the walls lives inside the report, not in a separate app.
Applications by public link.
Tenants upload IDs and proofs into your library themselves.
Signed on their phone.
Tenants open a link, fill, and sign. No login, no app.
Rent receipts in bulk.
Turn the rent roll into the month's receipts in one run.
A library, not a folder.
Filter by property, tenant, or date. Saved views, versions, and an audit trail.

Frequently asked questions

Can we use our exact inspection form and lease?

Yes. Upload your own PDFs, the ones your agency already uses, and AI detects the fields. The signed output matches them, pixel-accurate.

How do rent receipts work?

From a spreadsheet. Your rent roll goes in, and docspawn generates the month's receipts in one run, branded and ready to send, one per tenant.

How does the tenant sign?

On their own phone, from a link. They open it, fill, and sign, with no login and no app. Every document keeps an audit trail of who filled what, and when.

What do we show when a deposit is disputed?

The dated move-in and move-out reports with their annotated photos, plus the audit trail of who filled what, and when. Everything for one tenancy sits together.

Every tenancy documented.

Upload the inspection form and lease you already use. Every document after that takes seconds.

Upload your form

Also on docspawn: HVAC, Field operations, Car rental, Fleet paperwork, Back office, Google Forms