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For field operations

Field reports that leave the site finished

Work orders, inspections, incident reports. Upload your exact forms, AI detects the fields, and your crews fill them on site by phone or voice. The finished documents send themselves.

A site supervisor in a hard hat and hi-vis vest ticking off a digital checklist on a tablet in an industrial yard

How field paperwork breaks, today.

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A form builder, a merge engine, and an e-sign tool. Three logins to get one report out the door.

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It was filled on site, then re-typed at the office.

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Every new report means rebuilding a template, and one person knows how.

Your documents, not our templates.

docspawn starts from your own PDF and keeps it pixel-accurate. These are the four a field operation runs on.

Work order and intervention report
Start here
Tasks completed, parts used, time on site, photos of the work, and the customer's sign-off. Filled where the work happened, finished before the crew drives off.
Site inspection checklist
Pass and fail items on your own checklist layout. When an item fails, conditional logic appends a photo proof page. When everything passes, the report stays short.
Incident report
What happened, when, and where. Photos from the scene, witness details, and the supervisor's signature. Captured in minutes, while the details are still fresh.
Job completion certificate and timesheet
Signed on site by the customer, sent to the office and the client in one motion, and filed in your library.

One dispatch, zero re-typing.

1
Upload your forms once.
Drop in the work order and checklist PDFs you already use, tables, checkbox grids and all. AI detects the fields. Your layout stays pixel-accurate.
2
The crew fills them on site.
Dispatch sends a link. The crew opens it on a phone, no login, no app. Fields go in by thumb or by voice, photos land inside the document, and the customer signs on the spot.
3
The finished report sends itself.
A branded, pixel-accurate PDF reaches the office, the client, and your library at the same time. No email chains, no retyping, no chasing.

Features, in ops terms

One loop instead of three tools
Capture, generate and send from your own PDF. docspawn covers the whole no-code loop that form builders, merge engines and e-sign tools each solve only part of.
Voice and one-handed capture
Web, mobile and voice from a single link, built for people wearing gloves.
Conditional proof pages
Documents adapt to the input and append evidence pages only when needed.
Sign-off on site
Customers and supervisors sign on a phone. Every report keeps an audit trail of who filled what, and when.
A library, not a folder
Filter reports by site, crew or customer. Saved views, versions, and an audit trail.
Batch runs from spreadsheets
Generate many documents from a spreadsheet in one run, like the month's inspection sheets for every site.

Frequently asked questions

Can we keep our exact forms?

Yes. You upload your own PDF and AI detects the fields. No rebuilding by hand, no template that is almost your form.

Do crews need an app or a login?

No. They open a link on any phone. Anyone can fill, including subcontractors and clients.

What about photo evidence?

Photos are fields on the document, so they land inside the finished report, placed where your form expects them.

Where does the collected data go?

Into a filterable library with saved views, versions, and an audit trail. Every answer stays queryable, not buried in a PDF folder.

The report is done when the crew leaves.

Upload the form you already use and watch the fields light up. Every document after that takes seconds.

Upload your form

Also on docspawn: HVAC, Car rental, Fleet paperwork, Back office, Google Forms